Friday, September 14, 2012

Seven Secrets of Exceptional Customer Service

While at VtSBDC training with Carrie Gendreau, seminar leader.
(This is just a series of cryptic notes...not a long form post fyi....)

Treat everyone as a guest, seek to connect, pay attention, listen hard

Be ready to help your guest, be ready, be prepared the moment the walk in the door.

It is important to keep and clarify expectations in the process of serving them.

Every single time, how we look, our first impression matters most. However take care not to pre judge or not to be preconceived.

The details matter. It is always about the details. Caring for details show we see the big picture and get it.

4 Ways we have contact with our guests

1. How we look
2, What we do
3. What we say
4. How we say it

Have immediate rapor and connection with your guests.

Say please and thank you at all times.

Develop an attitude of gratitude.

Never put down the competition.

Catch people doing things right and celebrate success.

It's all about what I can do for you, not what I can't.

Engage directly with guests somehow with your interactions. "Welcome to Moe's".

Show genuine interest by listening and show you're listening. Do so by possibly repeating back what you thought you heard. It shows you care and you are focused on them.

Say their name back to them. Of course we need to know their name.

Exceed our guests' expectations, (quotes on walls of restrooms stalls)

Rules of Customer Service:
1. Customer is always right. 2. Go back to number 1.

How can I exceed my customer's expectations?

See our guest's complaints as gifts and learning oppourtunities.

- Handle the challenge first, then the solution or reason.
- Show empathy
- Find a solution
- Offer a gift , coupon

Does your organization have a customer service mission statement and process which all buy-in to and follow? Whether a small services based business like mine, Arocordis Design, a larger retail or manufacturing entity, having a playbook and service ethos is critical.

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